# Collect physical hard copies of employee information at onboarding?

**URL:** <https://community.greythr.com/t/collect-physical-hard-copies-of-employee-information-at-onboarding/3337>\
**Category:** HR\
**Tags:** employee-onboarding, employeeonboarding\
**Created:** [September 16, 2021, 5:35am UTC](https://community.greythr.com/t/collect-physical-hard-copies-of-employee-information-at-onboarding/3337 "2021-09-16T05:35:38Z")\
**Posts on this page:** 2\
**Page:** 1

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**Author:** ![Chitra](https://avatars.discourse-cdn.com/v4/letter/c/3be4f8/32.png) [@Chitra](https://community.greythr.com/u/Chitra)\
**Post date:** [September 16, 2021, 5:35am UTC](https://community.greythr.com/t/collect-physical-hard-copies-of-employee-information-at-onboarding/3337/1 "2021-09-16T05:35:38Z")

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Hi,

By rules is it necessary to collect physical hard copies of employee information while onboarding of new hires?  
In the last year and this year most of onboarding has been digital. If other case we need to start collecting as we start office.

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**Author:** ![Anil](https://avatars.discourse-cdn.com/v4/letter/a/da6949/32.png) [@Anil](https://community.greythr.com/u/Anil)\
**Post date:** [September 17, 2021, 1:33pm UTC](https://community.greythr.com/t/collect-physical-hard-copies-of-employee-information-at-onboarding/3337/2 "2021-09-17T13:33:13Z")

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Just an opinion here, since the onboarding in past year has happened mostly virtually, it can be considered a one time thing. I would prefer suggesting verifying and keeping both copies to be recorded physical copies and digital.