Common and Critical HR Policies
1. Code of Conduct & Ethics
Defines acceptable workplace behavior, values, and compliance standards.
Covers: Professionalism, conflict of interest, confidentiality, anti-bribery, and responsible communication.
2. Attendance, Leave & Working Hours Policy
Outlines attendance rules, leave types, and working hours.
Covers:
- Work hours, grace periods, and overtime rules
- Leave categories (casual, sick, earned, parental, etc.)
- Holidays, weekly offs, and leave encashment
3. Payroll & Compensation Policy
Describes how employees are paid and the structure of their compensation.
Covers: Salary structure, deductions, reimbursements, FBP, pay cycles, statutory compliance (PF, ESI, TDS), and bonus policies.
4. Probation, Confirmation & Separation Policy
Clarifies the employment lifecycle stages and exit process.
Covers: Probation period guidelines, confirmation process, resignation notice, full & final settlement, and exit interviews.
5. Performance Management Policy
Defines how performance is measured, reviewed, and rewarded.
Covers: Goal setting, appraisal cycles, feedback mechanisms, promotions, performance improvement plans (PIP).
6. Recruitment & Onboarding Policy
Ensures fair hiring and smooth onboarding.
Covers: Job requisition, selection process, offer approvals, background checks, joining formalities, and induction.
7. POSH (Prevention of Sexual Harassment) Policy
Legally mandated under the POSH Act.
Covers: Safe workplace guidelines, complaint handling, ICC (Internal Complaints Committee) constitution, and disciplinary measures.
8. Work From Home / Remote Work Policy
Defines expectations, tools, and accountability for remote employees.
Covers: Eligibility, security practices, work hours, availability, and performance expectations.
9. Data Privacy & Information Security Policy
Safeguards company and employee data.
Covers: Data handling, access control, password security, and confidentiality obligations.
10. Disciplinary Policy
Establishes the process for handling violations or misconduct.
Covers: Warning procedures, investigation steps, penalties, and grievance appeal process.
11. Health, Safety & Wellness Policy
Promotes employee well-being and workplace safety.
Covers: Emergency procedures, ergonomics, mental health initiatives, and preventive health checkups.
12. Equal Opportunity & Diversity Policy
Ensures fairness and inclusivity in all employment practices.
Covers: Non-discrimination, diversity hiring, accessibility, and inclusion initiatives.
13. Travel & Expense Reimbursement Policy
Guides how employees should claim business travel and expenses.
Covers: Approval workflow, claim limits, supporting documentation, and reimbursement timelines.
14. Training & Development Policy
Encourages skill growth and continuous learning.
Covers: Training eligibility, learning plans, certifications, and career pathing opportunities.
15. Grievance Redressal Policy
Ensures employees have a structured way to raise concerns.
Covers: Complaint channels, escalation matrix, confidentiality, and resolution timelines.
16. IT & Communication Policy
Defines usage of company systems, emails, and digital tools.
Covers: Acceptable use, social media guidelines, device security, and communication decorum.