How can I efficiently manage and automate payroll processing using greytHR?

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What features or tools does greytHR offer to make the payroll process faster, more accurate, and less manual?

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Hi @Suheb,

Here are some important pointers for your query.

:white_check_mark: 1. End-to-End Payroll Automation

  • Auto-run Payroll: Schedules can be configured to automatically run payroll on specific dates.

  • One-Click Payroll Processing: Reduces the complexity by guiding the user through a checklist-based workflow.

  • Payroll Inputs Integration: Seamlessly pulls inputs from attendance, leave, and employee self-service modules.

:bar_chart: 2. Statutory Compliance Automation

  • Pre-configured Statutory Rules: Covers PF, ESI, PT, TDS, LWF, and other compliances with auto-updates for rule changes.

  • e-Filing Support: Generates ready-to-upload files for EPFO, ESIC, Income Tax, etc.

  • Challan Generation & Reports: Generates accurate statutory reports and payment challans.

:receipt: 3. Salary Components & Structures

  • Flexible Salary Structures: Supports multiple templates for different grades, locations, or employee categories.

  • Automated CTC Breakup Calculations: Reduces manual errors during onboarding or revision.

:three_o_clock: 4. Attendance, Leave & Shift Integration

  • Real-time Integration: Directly pulls attendance and leave data into payroll.

  • Overtime & Deductions Automation: Accurately calculates overtime wages or LOP (Loss of Pay) deductions.

:woman_technologist: 5. Employee Self-Service (ESS) Portal

  • Payslip Download & Form 16 Access: Employees can download payslips and income tax documents directly.

  • Investment Declaration & Proof Upload: Digital investment proof submission reduces manual handling by HR teams.

:abacus: 6. Income Tax Computation & TDS

  • Auto TDS Calculation: Real-time calculation of tax based on declared and actual investments.

  • Form 24Q & Form 16 Generation: Prepares returns and certificates in government-approved formats.

:counterclockwise_arrows_button: 7. Bulk Actions & Excel Import/Export

  • Bulk Uploads: Supports mass updates for earnings, deductions, reimbursements, etc.

  • Import Templates: Excel templates ensure consistent formatting for quick uploads.

:clipboard: 8. Audit & Verification Tools

  • Pre-payroll Validation Reports: Detect anomalies before payroll is finalized.

  • Rollback & Re-run Options: Allows error correction and controlled reprocessing.

:mobile_phone: 9. Mobile App Access

  • Employees and HR can access payroll details, view payslips, and apply for reimbursements via mobile.

:bookmark_tabs: 10. Reports & Dashboards

  • Customizable Reports: Downloadable in various formats for auditing, finance, and management reporting.

  • Real-time Dashboards: Summarize payroll costs, compliance dues, and salary breakup insights.

greytHR contains and provides these features that makes the payroll faster, more accurate, and less manual

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To efficiently manage and automate payroll processing using greytHR:

  1. Set up employee details: Upload all employee data in the system.
  2. Configure salary structure: Define pay components, deductions, and benefits.
  3. Automate attendance: Integrate attendance and leave data for accurate payroll.
  4. Run payroll: Use the automated payroll process to calculate salaries, taxes, and compliance.
  5. Generate payslips: Automatically create and distribute payslips to employees.
  6. File statutory compliances: Use greytHR to generate and file PF, ESI, TDS reports.
  7. Access reports: Monitor payroll summaries, audit trails, and tax filings for transparency.

This streamlines payroll, reduces errors, and ensures compliance with labor laws.

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