What are the best practices to ensure accurate payroll processing for a 100+ employee company using greytHR?

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How can a company make sure payroll is done correctly using greytHR?

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To ensure accurate payroll processing for a 100+ employee company using greytHR, it’s essential to build a disciplined, well-structured payroll workflow. Here are the key best practices:

:white_check_mark: 1. Maintain Clean & Updated Employee Data

  • Regularly update employee profiles, salary structures, attendance rules, and statutory details.
  • Automate data sync from attendance/HR modules to avoid manual errors.

:white_check_mark: 2. Standardize Attendance & Leave Management

  • Ensure accurate shift mapping, leave policies, and attendance integration.
  • Lock attendance data before running payroll to prevent last-minute discrepancies.

:white_check_mark: 3. Configure Payroll Rules Correctly

  • Set up earnings, deductions, reimbursements, and statutory components (PF/ESI/PT/LWF) accurately.
  • Use greytHR’s predefined rule engine to maintain consistency.

:white_check_mark: 4. Run Payroll Through a Checklist

  • Validate salary inputs, arrears, incentives, and variable pay items.
  • Use greytHR’s validation reports to spot mismatches before finalizing.

:white_check_mark: 5. Utilize Maker–Checker Approval Flows

  • Implement multi-level verification for payroll inputs.
  • Ensure approvals for changes like increments, attendance corrections, and deductions.

:white_check_mark: 6. Leverage greytHR Reports & Audit Tools

  • Reconcile payroll with past months, statutory filings, and finance records.
  • Use audit trails to monitor changes and ensure compliance.

:white_check_mark: 7. Keep Statutory Compliance Up to Date

  • Stay current with PF, ESI, PT, and income tax rule updates.
  • Use greytHR’s compliance library to avoid penalties or inaccuracies.

:white_check_mark: 8. Conduct Periodic Internal Payroll Audits

  • Perform monthly cross-checks with finance and HR.
  • Review salary registers, payslips, and statutory files before release.

:white_check_mark: 9. Train Payroll & HR Teams on greytHR

  • Invest in regular training on new features, updates, and workflows.
  • Document internal payroll SOPs to reduce dependency and errors.

:star: The results:

Using greytHR effectively ensures accurate, compliant, and timely payroll—with reduced manual work, fewer escalations, and complete audit readiness.