PF Deduction and deposit

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Our company registered with EPFO in December 2023 and commenced deducting and depositing PF from employees starting May 2024. We have received a notification from EPFO regarding non-remittance for March 2024. Currently, we are deducting PF only for 4 employees who have existing UANs, as all other employees’ salaries exceed 15,000.

What steps should we take in this situation?

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Anyone can help on this

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Hey @afsal.cp ,

To address the situation of receiving a notification from the Employees’ Provident Fund Organisation (EPFO) regarding non-remittance for March 2024, you should follow these steps:

  1. Review the Notification:
  • Carefully read the notification to understand the specific issue raised by EPFO regarding non-remittance. Note any deadlines or required actions mentioned in the notification.
  1. Check Your Records:
  • Verify your records to ensure that PF contributions were not due for March 2024. Since your company started deducting PF from May 2024, there should be no remittance for March 2024 if your records are accurate.
  1. Documentation:
  • Gather all relevant documentation that supports your claim, such as:
    • Proof of company registration with EPFO in December 2023.
    • Payroll records showing the start date of PF deductions (May 2024).
    • Details of employee salaries and the corresponding PF deductions.
  1. Clarify Employee Eligibility:
  • Confirm that only the 4 employees with existing UANs are being deducted for PF, and all other employees have salaries exceeding ₹15,000, making them exempt from mandatory PF contributions.
  1. Contact EPFO:
  • Reach out to the EPFO office that issued the notification. You can do this by:
    • Visiting the EPFO office in person.
    • Contacting them via phone or email. You can find contact details on the EPFO website.
  • Explain your situation clearly and provide the documentation to support your claim.
  1. Submit a Formal Response:
  • Prepare a formal letter addressed to the EPFO officer handling your case. In this letter, you should:
    • Explain your company’s PF registration and deduction timeline.
    • State that PF deductions commenced in May 2024, not March 2024.
    • Attach supporting documents (registration proof, payroll records, employee salary details).
  • Submit this letter along with copies of the supporting documents to EPFO.
  1. Follow Up:
  • After submitting your response, follow up with EPFO to ensure that your case is being reviewed and to check the status of the notification.
  1. Consult a Professional:
  • If you face difficulties or if the issue is complex, consider consulting a professional, such as a Chartered Accountant (CA) or a legal expert specializing in labor laws and EPF regulations. They can provide guidance and assist with correspondence with EPFO.

Let me know if this helps.

Chitra

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Thanks for the information

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