Process of PF and ESIC registration for an existing Private Limited companies?

Ask the Community Statutory Compliance
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1

We have a private ltd company and are not registered in PF and ESIC till now.

What is the process of PF and ESIC registration for an existing Private Limited companies?

2

Dear Community

For Registering into PF please go thro the below details. You have to do online.

Steps to Register for EPF

If you are an employer willing to register, go through the steps for the EPF registration process given below:

Step 1: Registering Company for EPF

Visit the EPFO web portal for registering your company. Select the option stating ‘Establishment Registration’ present on the home page of this unified portal.

Step 2: Download User Manual

On clicking the ‘Establishment Registration’ option, the page would be redirected to the link https://registration.shramsuvidha.gov.in/user/register. Here on this link, there is a user manual available which you must download. This manual should be read thoroughly before registration if you are new to this process.

Step 3: Register on Unified Shram Suvidha Portal

After thoroughly reviewing this user manual, sign up on Unified Shram Suvidha Portal (USSP) of EPFO. The sign-up page of USSP would open when you click on the ‘Establishment Registration’ tab present on the home page. Then, click on the tab marked ‘Sign Up.’

On clicking the 'Sign Up button, you will be asked for your name, mobile number verification code, and email. Input all required details to create an account.

Step 4: Fill Up the Registration Form

Login to USSP and locate a tab stating ‘Registration For EPFO-ESIC v1.1’ situated on the screen’s left side. After this, choose an option displayed as ‘Apply for New Registration’ on the screen’s right side.

You would find two options on clicking, namely, ‘Employees’ Provident Fund and Miscellaneous Provision Act 1952’ and ‘Employees’ State Insurance Act 1948.’ As an employer, you would have to select the option stating ‘Employees’ Provident Fund and Miscellaneous Provision Act 1952’ and then click the ‘Submit.’

On clicking the button stating ‘Submit,’ the page featuring ‘Registration Form for EPFO’ would be displayed. Here you need to input employment details, branch or division, contact persons, establishment details, activities and identifiers.

Step 5: Attaching DSC

After filling out the above registration form and attaching all required documents, the employer’s DSC or Digital Signature Certificate needs to be uploaded and affixed on this form. The Unified Shram Suvidha Platform would email you to confirm that EPF registration has been successfully completed on uploading the DSC.

List of Documents Required for EPF Registration

The documents necessary for EPF registration which employers should affix to ‘Registration Form for EPFO’, are listed below:

  • Bank statement or cancelled cheque of entity
  • Digital signature of Director, Partner or Proprietor
  • Leased, hired or rented agreement (if applicable)
  • PAN card of Partner, Director or Proprietor
  • Aadhaar card of Director, Partner or Proprietor
  • GST certificate or shop and establishment certificate or any license issued for the establishment by the government.
  • Address proof like water bill, electricity bill, or telephone bill of the registered office (must not be older than two months).

Regards

Nithya Srinivasan

CogNet HR Solutions Pvt. Ltd.

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