EPF Transfer Rejection - New Reason

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Hi

EPF transfer rejected due to following reason “You are informed that your PF wages is more than wages ceiling, submit clarification letter from established with supportive document”.

Anyone is aware about the reason for above? Any format available for clarification letter ?

Thanks

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Hi @Jayadevkv ,

The reason for rejection indicates that your Employee Provident Fund (EPF) transfer request was flagged because your PF wages exceed the statutory wage ceiling (currently ₹15,000 per month as per EPF rules). The EPFO (Employees’ Provident Fund Organization) likely requires confirmation and clarification about the contributions exceeding the ceiling. This situation can arise when:

  1. Voluntary Contributions: The employer and employee mutually agreed to contribute on the full salary (exceeding the statutory ceiling).
  2. Incorrect Reporting: Discrepancies in the wage details reported by the employer.

Steps to Resolve:

  1. Obtain a Clarification Letter: A letter from your employer confirming that the PF contributions were correctly made on wages exceeding the statutory limit.
  2. Supportive Documents: Attach relevant payroll records, salary slips, or other proofs that substantiate the contributions.

Sample Format for the Clarification Letter

Below is a suggested format for the employer’s clarification letter:

[On Company Letterhead]
Date: [Insert Date]
To,
The Regional Provident Fund Commissioner
[Insert Regional EPFO Office Address]

Subject: Clarification Regarding PF Wages Exceeding Statutory Ceiling

Dear Sir/Madam,

This is to certify that Mr./Ms. [Employee’s Full Name], EPF Account No. [Insert EPF Account Number], was an employee of [Company Name] from [Start Date] to [End Date/Present].

We would like to confirm that the PF contributions for Mr./Ms. [Employee’s Name] were made based on their actual monthly wages, which exceeded the statutory ceiling of ₹15,000, as per mutual agreement between the employer and employee under the provisions of the Employees’ Provident Fund Scheme, 1952.

Below are the details of wages and contributions:

  1. Basic Monthly Wages: ₹[Insert Amount]
  2. Employer’s Contribution: ₹[Insert Amount]
  3. Employee’s Contribution: ₹[Insert Amount]

Please find attached the following documents for your reference:

  1. Copies of payroll records/salary slips indicating PF wages.
  2. Copy of the mutual agreement (if applicable).
  3. Any other supporting documents as required.

We request you to kindly process the transfer request at the earliest. Should you need any further clarification, please feel free to contact us at [Insert Contact Details].

Thanking you.

Yours sincerely,
[Authorized Signatory]
[Name and Designation]
[Contact Details]

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